Find a suitable pool vehicle
Choose a pool and booking window, then review the vehicles available for that trip.
Explore availabilityLet staff book shared vehicles and give fleet managers one place to manage bookings. IntelliTrac’s car-pool booking software supports councils and other organisations sharing vehicles across teams.
Book a demoExplore the solutionA booking should tell the driver what they have reserved and give the fleet manager enough information to prepare for its return.
Choose a pool and booking window, then review the vehicles available for that trip.
Explore availabilityVAN-12 · Transit
Jordan M. · Overnight booking
Business trip · Depot visit
PLT-204 · Hilux
Priya N. · Home garaging
Business trip · Site inspection
LMN-330 · Corolla
Ava M. · Recurring booking
Business trip · Service rounds
Review the driver, vehicle and requested time before approving a booking that requires a decision.
Explore booking approvalsCollect checks, odometer readings and trip declarations from the driver app, so the next handover and finance review start with the details they need.
Explore trip declarationsConnect the driver, shared vehicle, key collection and return. Key access depends on the cabinet or access equipment selected for your fleet.
Explore shared key accessInspect the calendar and individual requests together. Review changes and exceptions with the vehicle and driver in view.
Pool car booking Fleet availability 12 – 16 May 20 trips · 73% utilised·3 in service this week Mon12 Tue13 Wed14Today Thu15 Fri16 PLT-204 Hilux ute QRX-118 Ranger ute LMN-330 Triton ute Service A VAN-12 Hiace van DKP-55 Ranger ute Inspection PLT-991 Triton ute IntelliTrac AIjust now Reshuffled 2 bookings to fit 3 more trips this week.Build pre-start and post-trip forms around your vehicles. Drivers complete the checks in the app, and a reported defect can start the maintenance follow-up.
Set your own questions, required answers, odometer readings and photo evidence. Match forms to the relevant vehicles and depots, so drivers see the checks that apply to their trip.
Explore custom forms and checklistsSet up an automation to raise a maintenance request when a form reports a defect. Carry the vehicle, answer and supporting details into the request for review, so the fleet team can decide what happens next.
Explore defect follow-upCollect declarations while the trip is fresh, apply your configured policies and bring the supporting information into reporting.
Check the trip details before saving.
Configure trip types and FBT requirements for your fleet. Drivers register the trip type, purpose and odometer readings, with private-use and home-garaging declarations where required. Keep missing declarations visible before finalising the return.
Explore FBT reportingPublic-road journeys · engine-time share
Source: fuel transaction and matched journeys
For eligible fleet activity, combine recorded fuel purchases with tracked journeys and configured off-public-road areas. Apportion fuel using engine time, with distance as a fallback, and give finance the supporting breakdown to review.
Explore fuel tax creditsUse supported key-cabinet connections to coordinate vehicle allocation and shared key access.
Explore key accessCheck return status and upcoming commitments before arranging a replacement or contacting the driver.
Explore booking oversightCompare demand and booked periods to identify spare capacity and pressure at particular depots before changing the fleet.
Explore booking reportsIt helps staff reserve shared vehicles and helps fleet managers oversee availability, approvals, handovers and trip details.
Show us your current process. We’ll walk through pool car booking with the vehicles, people and information your team needs.
Book a demoExplore the platformIntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.