Fringe benefits tax

Keep trip details ready for finance.

Collect driver declarations, odometer readings and vehicle-use information as part of the booking process. Give finance the detail it needs to review your FBT position.

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Trip information

Make the return details part of the journey.

Ask the driver for the information your policy requires while the trip is still current.

Capture the driver’s declaration

Collect enabled trip types and declarations through the driver app, with the booking details alongside them.

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Meter historyAST-0412
Latest odometer92,480 km14 Sep · Telematics 92,480 km14 Sep · 16:42 TelematicsVehicle update 92,310 km12 Sep · 07:15 ManualPre-start reading 92,040 km08 Sep · 10:30 Work order closeoutRecorded at service

Check the vehicle readings

Review submitted odometer information with its source and vehicle history before the reporting handover.

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Booking approvals

3 awaiting review

VAN-12 · Transit

Jordan M. · Overnight booking

Business trip · Depot visit

PLT-204 · Hilux

Priya N. · Home garaging

Business trip · Site inspection

LMN-330 · Corolla

Ava M. · Recurring booking

Business trip · Service rounds

Follow up missing details

Use the booking and return process to identify information still needed from the driver.

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In the platform

Review the trip and its supporting details

Keep bookings and FBT-related trip information available for authorised reviewers, with the driver and vehicle in context.

Fringe benefits tax Booking BKG-4821Needs review FBT review · Priya Nair, Sales · PLT-204 · Tue 13 May, 9:00 am – 2:00 pm Trip purpose Acme Logistics, Tullamarine Odometer 98,256 km Distance 46 km Private use 0 km Classification Business use Trip activitySource Booked · purpose set to BusinessBooking13 May 8:14 am Vehicle accessed · Torus cabinet slot 12Key cabinet9:02 am Trip completed · 46 kmTelematics1:48 pm Odometer captured · 98,256 kmTelematics1:49 pm Returned to West depotGeofence1:52 pm 5 events · all captured through the booking
How it connects

Connect the booking to the return.

The same shared vehicle connects the reservation, driver, collection and return details used by the fleet and finance teams.

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Keep the details connected

Keep finance and drivers in step.

Grey fleet vehicle
1AB-2CDSam Wilson · Private vehicle

Registration

1AB-2CD · Victoria

30 Sep 202615 days left Registration.pdf

Keep private-vehicle documents available

Review registration and insurance details for private vehicles used by your team where that process applies.

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Vehicle use PLT-204112 hours FLT-31896 hours UTE-2274 hours

Prepare the finance handover

Export the available report data so finance can assess it with vehicle costs and the applicable tax method.

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Set the questions around your policy.

Decide which declarations and readings drivers need to supply, and how your team reviews missing or inconsistent information.

Plan your setup
Your questions

What you need to know.

It collects and organises booking, trip and driver information that finance can use in its FBT review.

Make trip details easier to collect.

Show us your current process. We’ll walk through fringe benefits tax with the vehicles, people and information your team needs.

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IntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.