Every vehicle and piece of equipment, with its details, documents, handovers and costs in one industry-leading register. Know who has each asset, what’s due and exactly what it costs to run.
A plate changes. A tracker is replaced. A vehicle moves to another depot. IntelliTrac keeps its identity, specifications, documents and full history together, so your team always has the complete story.
Asset register AST-0412·Toyota Hilux SR5 — Dual CabVehicle Permanent asset ID · never changes · in the register since 2019 Rego 1QM-4ZP2 changes Tracker IMEI ·88421 change Depot West1 change Owner Fleet Co Lifecycle history9 entries · newest first At a glance AM Ava M. In custody · since Aug 2022
Location
West depot, Melbourne
Cost to date
$61,240
Odometer
92,480 km
Specs, finance & cover
VIN
JTEBR3FJ80K127740
Engine
2.8L turbo-diesel
Finance
Lease · $812/mo
Warranty
to 14 Aug 2026
Accessories
Canopy, tow bar +2
Stay ahead of what is due
See the dates and readings behind the next decision.
Renewal dates, meter readings and equipment details sit side by side, so nothing expires and nothing gets missed.
Overdue and upcoming renewals for registration, insurance, warranties and compliance documents, all in one view, with the supporting documents a click away.
Explore asset servicingMeter historyAST-0412 Latest odometer92,480 km14 Sep · Telematics 92,480 km14 Sep · 16:42 TelematicsVehicle update 92,310 km12 Sep · 07:15 ManualPre-start reading 92,040 km08 Sep · 10:30 Work order closeoutRecorded at service
Know where a reading came from
Every meter reading shows its date, source and notes, so you can trust the odometer and engine hours behind each service.
Know who has every asset, where it is and what condition it’s in as it moves between people and sites.
Custody and handovers Generator · EQ-42Portable generator · West depot Available Check out toAlex MorganField services
Location
West depot
Condition
Good
Effective time
15 Sep · 07:30
Fuel cap and leads checked. Cost of ownership
See what an asset costs. Then look closer.
Actual and committed costs for servicing, fuel, insurance, registration and lease payments, month by month and per kilometre. Spot a rising cost and see exactly what’s driving it.
Asset costs Cost of ownershipAST-0412 · Toyota Hilux SR5 Mar – Aug 2026 · 6 months Actual and committed$8,580 Actual costs$7,080 Committed costs$1,500 Cost per km$0.7212,000 km in this period Monthly costs FuelMaintenanceCommitted maintenance Monthly breakdown
Aug 2026
$3,300
Fuel
$680
Maintenance
$1,420
Committed
$1,200
Parts, purchasing and suppliers
Keep the repair and its spending together.
Every repair shows its labour, parts and external charges. Stock reservations, purchase orders and invoice checks against approved quotes stop overspending before it happens.
Parts registerMain workshopHydraulic hose kit HYD-042 · Bin A-12 On hand8 Reserved2 Available6 WO-2148 needs 1 kit · EXC-07
Know what is on the shelf
A parts register shows stock on hand, reserved and available at every location, so the parts are there before the repair starts.
Purchase orders flow from approved quotes, and supplier invoices are matched against the quote and order, so overcharges stand out before you pay.
Explore finance connectionsVendor conversationWO-2148 Fleet team · 09:10 Please quote for the hose replacement and confirm your next site visit. Service vendor · 09:24 We can attend Thursday at 8 am. Quote attached for approval. Quote-2148.pdf
Keep the supplier in the conversation
The vendor portal sends repair details to your suppliers and brings their quotes, replies and invoices back against the same repair, with no email chains to chase.
Identity, specifications, ownership details, documents, custody, renewals and meter history, plus the asset’s costs and service history from finance and maintenance.
No. Asset administration, custody and maintenance all run on imported or entered information. Add an IntelliTrac tracker and live location and telemetry come too.
Check it out to a person, site, depot or vendor and IntelliTrac captures the time, location and condition. The custody history shows the current holder and every past handover.
Yes. Check-in captures the condition (good, damage noted or needs review) with the return location, time, notes and photos, so damage never goes unnoticed.
Registration, insurance, warranty and compliance-document dates, grouped into overdue, due in the next 30 days and later, with the supporting documents a click away.
Yes. Purchase orders, supplier invoices and approved quotes are matched automatically, so any variance stands out before you approve. Labour, parts and external charges make up each repair’s cost breakdown.
Yes. The cost-of-ownership view separates actual and committed costs over 6, 12 or 24 months, with monthly categories, cost per kilometre and every underlying entry.
Service history, meter readings and preventive-maintenance reminders live with the asset, and maintenance handles work orders, tasks, labour and parts.