Keys and driver identification

Make the booked vehicle easier to collect.

Connect pool bookings with key-cabinet arrangements and driver identification. Choose physical keys, compatible RFID or a separately assessed keyless installation around the fleet.

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At the depot

Choose how drivers collect and identify.

Torus key cabinets

Assign each vehicle to a configured cabinet slot and keep the collection instructions with the booking. Drivers know where to collect and return the key.

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RFID driver identification

Use an assigned card or fob with a compatible reader. Driver identification supports vehicle activity review; vehicle access control requires the appropriate installation.

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From booking to return

Keep the key with the vehicle’s next journey.

The booking connects the driver, vehicle and collection arrangements. Return steps and trip details help the fleet manager prepare the vehicle for the next driver.

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Fleet coordination

See the bookings before arranging access.

Review vehicle availability, approvals and collection arrangements together. Confirm cabinet and slot setup before making a vehicle available for collection.

Shared fleet bookings Fleet availability 12 – 16 May 20 trips · 73% utilised·3 in service this week Mon12 Tue13 Wed14Today Thu15 Fri16 PLT-204 Hilux ute QRX-118 Ranger ute LMN-330 Triton ute Service A VAN-12 Hiace van DKP-55 Ranger ute Inspection PLT-991 Triton ute IntelliTrac AIjust now Reshuffled 2 bookings to fit 3 more trips this week.
Specifications

Plan the physical access arrangement.

Key cabinets

Vehicle mapping
Configured cabinet and key slot
Driver instructions
Collection and return guidance with the booking
Site preparation
Power, network, cabinet location and nominated administrator

Vehicle identification and access

RFID
Compatible reader and assigned cards or fobs
Keyless options
Vehicle-specific hardware and control assessment
Commissioning
Test credentials, vehicle assignment and expected access behaviour
Fallback
Agree how the driver obtains help or an alternative key

Make check-out and return part of the trip.

Use the driver app for the supported booking and trip steps. Odometer entries, declarations and published checks help your team prepare the vehicle for its next booking.

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Your questions

What you need to know.

It is the equipment used to manage keys, identify drivers or provide supported vehicle access. Torus cabinets manage physical keys, while RFID readers identify assigned credentials. Keyless vehicle control needs its own compatible installation.

Plan access around the depot.

Bring your booking process, vehicle list and existing key arrangements. We’ll help choose a practical setup.

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IntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.