Free and ungated
Read every document in full before adapting it. No email wall, no watermarks.
Templates and policies
Ready-to-adapt fleet documents: vehicle use policy, driver privacy notice, compliance checklists and tender tools. All free.
Find a templateEach template is the actual document, published in full, with square-bracketed fill-ins. Adapt it to your fleet, have anything legal reviewed against your own agreements, and it is yours.
Read every document in full before adapting it. No email wall, no watermarks.
Aligned with Australian workplace surveillance, privacy, tax and heavy vehicle rules.
Every template is a clean page you can print, save and adapt in an afternoon.
The two documents that make vehicle tracking lawful and defensible: the vehicle use policy and the driver privacy notice.
policy · Editable documentA complete work vehicle and pool car use policy covering eligibility, bookings, private use, safety duties and tracking transparency.
notice · Editable documentThe written notice that satisfies workplace surveillance law: what is tracked, when, why, who sees it, and the driver's acknowledgement.
Working documents for Chain of Responsibility, fatigue, pre-starts, fuel tax credit claims, supplier security and tenders.
checklist · Editable documentThe questions your IT and security team will ask of any fleet software vendor, aligned with Australian government expectations, in one checklist.
checklist · Editable documentThe printable CoR self-audit: duties, systems and the evidence an investigator would ask for, phrased as questions you can answer yes or no.
checklist · Editable documentThe operator-side fatigue audit: coverage, rostering, work diaries, monitoring and follow-up, ready to run against your fleet today.
checklist · Editable documentA practical daily pre-start for light and heavy vehicles: walk-around, in-cab, and the defect rule that makes the whole thing worth doing.
record sheet · Editable documentThe per-vehicle worksheet that supports an FTC claim: fuel by acquisition date, the on-road and off-road split, and the workings.
checklist · Editable documentThe requirements list for a fleet telematics or fleet software tender, written from the buyer's side and ready to lift into your RFT.
Fill-in documents for the decisions that need sign-off.
business case · Editable documentA fill-in business case for moving part of a fleet to electric: suitability, costs, FBT, charging and risks, in the order a CFO reads them.
Templates put the process on paper. The platform captures pre-starts, trips, approvals and audit trails during normal work.
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