Run it quarterly with the people who actually schedule, load and manage transport work. Every no becomes an action with an owner and a date. Keep completed copies, they are themselves evidence of due diligence.
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IntelliTrac / Fleet templatesChain of Responsibility checklist
Our exposure
- We have listed the activities that put us in the chain (consigning, scheduling, loading, receiving, managing premises).
- Someone owns CoR for the organisation, by name.
- Executives receive transport safety reporting and their review is minuted.
Scheduling and speed
- Delivery and job schedules are checked against realistic drive times before release.
- Drivers can raise an unsafe schedule without penalty, and each report is logged.
- We do not incentivise on-time arrival in ways that reward speeding.
Fatigue
- We know which drivers are fatigue-regulated.
- Work and rest records are collected and retained (three years).
- Someone reviews records for breaches on a schedule, and reviews are logged.
- Breaches lead to documented action.
Vehicle condition
- Every heavy vehicle movement starts with a completed pre-start check.
- A failed check stops or escalates the vehicle automatically.
- Defects are tracked from discovery to completed repair in one trail.
- Completed scheduled maintenance is logged and overdue services are visible.
Mass and loading
- Documented mass limits exist per vehicle and combination.
- Loading procedures cover restraint, and loaders are trained on them.
- Weighbridge or loading records are kept where mass is close to limits.
Partners and contracts
- Contracts with transport partners address CoR duties explicitly.
- We check partner accreditation and safety systems before engagement.
The one-day test
- For each yes above, we could produce the checks, reports and supporting files within one day.
Completed by: [name] · Date: [date] · Actions raised: [list]
A starting point, not legal advice. Review against your own agreements and state rules.