Fleet maintenance

Plan servicing around vehicle availability.

Industry-leading fleet maintenance that puts faults, service schedules, parts and purchasing in one place. Keep vehicles on the road, keep the workshop and vendors moving, and see the cost of every repair.

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Service and repair

Know what needs fixing first.

Every vehicle’s history and current issues side by side, so urgent repairs jump the queue and routine servicing gets scheduled.

Pre-start checkMaintenance request PLT-204Needs approval Brake warning light BrakesBefore next trip MR-3382 · Ava M.

Assess a reported fault

Driver notes and photos arrive against the vehicle, and the faults you choose create a work order automatically.

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Meter historyAST-0412
Latest odometer92,480 km14 Sep · Telematics 92,480 km14 Sep · 16:42 TelematicsVehicle update 92,310 km12 Sep · 07:15 ManualPre-start reading 92,040 km08 Sep · 10:30 Work order closeoutRecorded at service

Track service readings

Distance and hour readings show their source, so every service is planned on numbers you can trust.

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EXC-07Repair costs
Hydraulic hose replacement$700 Parts, labour and callout chargesCompleted 12 Sep · WO-2148

See what each repair costs

Labour, parts and supplier charges sit with every job, so you see exactly what each vehicle costs to keep running.

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How it connects

Create work orders from reported faults.

Drivers complete your pre-start and post-trip checklists in the app, and their answers, photos and faults land against each vehicle. The faults you choose become work orders automatically.

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In the platform

Prepare the service and its required parts

Upcoming maintenance, the parts it needs and the vehicle’s availability in one view, so every service happens with the least downtime.

Fleet maintenance Service plannerWed 14 May AI planned Planned around technician skills, free bays and reserved partsDue soon5Due4Overdue1 Hilux PLT-204 · 90k majorOverdueDave R. · Bay 1 · 7am–10am · 92,480 km · 2,480 overParts reserved Technician 7am9111pm3 DR Dave R. Diesel · Engine MK Mia K. Brakes · Suspension SW Sam W. Auto-elec · Diagnostics LP Leo P. Servicing · Tyres NT Nadia T. Diesel · Transmission TB Tom B. Rego · Inspections PK Priya K. Tyres · Wheel align MT Marco T. Diesel · Engine AL Ana L. Diagnostics · Auto-elec
Parts, purchasing and suppliers

Keep the repair and its spending together.

Every repair shows its labour, parts and external charges. Stock reservations, purchase orders and invoice checks against approved quotes stop overspending before it happens.

Parts registerMain workshop
Hydraulic hose kit HYD-042 · Bin A-12 On hand8 Reserved2 Available6 WO-2148 needs 1 kit · EXC-07

Know what is on the shelf

A parts register shows stock on hand, reserved and available at every location, so the parts are there before the repair starts.

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INV-0872To review
Supplier invoice · WO-2148 Total incl. GST$770
Approved quote
$770
PO-0316 · Issued
$770
Check the invoice against the quote and order.

Check the invoice before approving it

Purchase orders flow from approved quotes, and supplier invoices are matched against the quote and order, so overcharges stand out before you pay.

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Vendor conversationWO-2148
Fleet team · 09:10 Please quote for the hose replacement and confirm your next site visit. Service vendor · 09:24 We can attend Thursday at 8 am. Quote attached for approval. Quote-2148.pdf

Keep the supplier in the conversation

The vendor portal sends repair details to your suppliers and brings their quotes, replies and invoices back against the same repair, with no email chains to chase.

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Keep the details connected

Keep the repair details together.

Checks built around your vehicles

Your own questions, required answers and photos for pre-start and post-trip checks, with every completed checklist linked to its driver and vehicle.

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Keep history after the repair

Full maintenance and cost history makes every keep, repair or replace decision an easy one.

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Faults followed up automatically.

The faults that matter notify a manager or create a work order the moment they’re reported, so nothing waits in an inbox.

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Your questions

What you need to know.

Yes. The parts register shows stock on hand, reserved and available at every workshop, and parts are reserved for each repair.

Yes. Vendors send quotes, attachments and invoices through the vendor portal, and every message and document stays with the job.

Purchase orders flow from approved quotes, and supplier invoices are checked against the quote and order, so any overcharge stands out before you pay.

Fleet maintenance software keeps vehicles on the road by managing service planning, reported faults, work orders, parts and maintenance costs for every vehicle and asset.

Yes. Build your own questions and required answers, and drivers submit photos, readings and faults straight from the app.

Yes. Service planning runs on engine hours, distance or dates, from your trackers or manual readings.

Only the ones you choose. Selected faults create a work order automatically, with the checklist and the vehicle’s service history attached.

Yes. Every work order carries its labour, parts and costs, so finance and the workshop see exactly where servicing money goes.

Yes. Plant and equipment get their own service schedules, running on operating hours, distance or dates.

Yes. Photos and details come with every reported fault, so the workshop never has to chase the driver for more.

Yes. Drop in your vehicle list and service intervals and IntelliTrac imports them, so upcoming services are in the planner from day one.

Plan the next service before it holds up the fleet.

Show us your current process. We’ll walk through fleet maintenance with the vehicles, people and information your team needs.

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IntelliTrac provides fleet, telematics and field-operations software in Australia. Call 1300 767 492.