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Fuel tax credit record sheet

The per-vehicle worksheet that supports an FTC claim: fuel by acquisition date, the on-road and off-road split, and the workings.

Updated 10 July 2026 · Editable document

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How to use it

Keep one sheet per vehicle per BAS period, or use it as the specification for what your fleet system should produce automatically. The columns exist because each one answers a question the ATO can ask.

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Fuel tax credit record sheet

Vehicle details

  • Vehicle: [rego, make/model]
  • GVM: [tonnes] · Classification: [heavy (over 4.5t) / light (4.5t or under)]
  • Auxiliary equipment, if any: [fridge unit / agitator / tipper / crane / none]
  • BAS period: [quarter/month, year]

Fuel acquired this period

Date acquiredFuel typeLitresSource (card/receipt ref)Rate period

Rates apply by the date the fuel was acquired. A period spanning a rate change needs its litres split accordingly.

Use apportionment (heavy vehicles)

  • Method used: [telematics distance / test period percentage / ATO basic method / safe-harbour auxiliary percentage]
  • On public roads: [%] · Off-road and auxiliary: [%]
  • Evidence for the split: [journey data / logbook reference / method worksheet]

Light vehicles: on-road travel is not eligible. Only enter genuine off-road business litres.

The claim calculation

UseLitresRate (c/L)Credit ($)
Heavy vehicle on public roads
Off-road and auxiliary
Total
  • Rates taken from the ATO rates table for each acquisition date: [link or reference]
  • Calculated by: [name] · Date: [date]
  • Cross-checked against the ATO rates and method: [yes/no]

Retention

Keep this sheet, the fuel records and the apportionment evidence for five years. Claims can be adjusted within four years.

A starting point, not legal advice. Review against your own agreements and state rules.

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